May 31 2025 Board Meeting Minutes

MALONE ISLAND ASSOCIATION

     MEETING MINUTES

        MAY 31ST, 2025

1.     Meeting called to order by President Kevin Dallmann at 9:30 AM CST

2.     Roll Call: Members present; Kevin Dallmann, Ron Larson, Jeff Hubbard, Eric Wilaby. Absent; John Stanke, Angela Dahle

3.     Approval of minutes: February 20th, 2025. Motion to approve by Larson, Seconded by Wilaby. Motion carried unanimously.

4.     President’s Report: Hubbard has been given editorial access to the association’s web site.

Need to investigate if the association has debit cards. If so, they need to be located and cancelled or transferred to current appropriate officers.

5.     Secretary’s report: No report

6.     Treasurer’s report:

a.     Checking Balance: 3,456

b.     Savings balance: 26,216

Draft of 2025 budget presented and discussed. Aquatic weed spraying cost has increased from $990 to $1075. Accounting fees have increased from $1000 to $1200.

Revenue YTD through May 31st is $15,576.97.

Revenue for year projected to be $18,094. Expenses for the year projected to be $15,800. This does not include any principal payment on debt. Since principal on debt is deferred for one more year it was agreed to ask for volunteers to serve on an ad hoc committee to come up with plans to pay down the principal.

Need to locate the association’s insurance policy. Also suggested that annual policy be shopped around for the best coverage/price.

7.     Welcome committee report. Chair, Ron Larson, reports that all new residents are contacted shortly after title transfer is made at which time they are presented with the association By-Laws, Marina Regulations, Dock Transfer procedures, and a marina map.

It was discussed that, when listings appear on the MLS, we contact listing agents and provide them with the By-Laws and Marina Regulations so that new buyers might have a clearer understanding of the Association and its regulations.

8.     Dock Committee. Chair, Eric Wilaby, reports that there are currently 6 spaces for boats currently available. Two of those spaces have docks.

There is a spacing problem with the dock at spaces 5/6. Since dock was placed with the approval of previous officer it was agreed that the association would take care of moving said dock either with volunteer labor or by paying to have it done.

Dock markers: It was agreed to renumber the docks starting with the dock adjacent to the association dock/launch site to be #1, then proceeding towards the lake, then coming straight across the marina and proceeding back through the marina on the out-lot side and into the channel. Current numbering is confusing. Once docks have been renumbered the Board will make up Dock Markers to be placed at the center point of each dock space.

10’ Pontoon. A member has recently acquired and docked a 10’ beam pontoon at their dock. It is readily apparent that this is too wide. Even though one 10’ wide boat can be accommodated, if the adjoining member also acquired a 10’ wide boat there would simply not be enough room for both. Accordingly a motion was made by Wilaby and seconded by Dallmann to change the Marina Regulations to limit width of boats to 8’6”. Anyone desiring to dock a boat wider that 8’6” must apply for permission to the Dock Committee and get approval from the Board.

The 10’ wide boat currently in the marina will be allowed to remain as the regulations at the time it was acquired allowed for 10’ wide boats.

Discussion about proof of insurance from members for liability on their docks. It was agreed that a form would be devised that will need to be submitted each year when dues are paid.

9.     Maintenance Committee report: Weed-whacking, members will be allowed/encouraged to keep areas around their docks maintained.

10.Misc.

a.     Channel treatment is scheduled for 6/9 and 7/21

b.     July Parade will be held this year on Saturday 7/5 at 11:00 AM

c.      Burnpile will be fired on a calm day when there is at least 2” of snow on the ground

d.     All the wood created as a result of tree removal for dredging along with the truck frame will be out by July 4th.

11. New Business:

a.     Will discontinue mailing invoices to membership and go to an e-mail billing

b.     Chuck Quigley has agreed to maintain the flower bed around the flagpole.

c.      A new flag has been ordered.

d.     Look into getting a “Private Property, No Trespassing” sign for the common area in the marina. Eric reports having to chase away people that are not members who are fishing off the banks and docks in our marina.

12. Adjournment: Motion by Hubbard, seconded by Larson to adjourn at 11:29 AM CST. Motion carried unanimously.