July 15, 2025 Board Meeting Minutes
Malone Island Association
Board Meeting Minutes
September 15, 2025
1. Meeting Called to order by President Kevin Dallmann at 6:32PM CDT
2. Roll Call: Members present; Kevin Dallmann, Ron Larson, Jeff Hubbard, Eric Wilaby, John Stanke. Absent; none. Also in attendance is association member Jim DeRarosa
3. Proposed Changes to By-Laws
a. Hubbard presented proposed revisions to the by-laws.
b. After discussion, several changes were proposed. It was agreed that Hubbard would modify proposed by-laws and send them out to board members for consideration.
4. Article 4, Section 3 of the By-laws
a. A motion was made by Hubbard and seconded by Larson to approve an amendment to the current by-laws as follows: “Regular and Special Meetings and E-mail Voting; Regular and Special meetings of the Board of Directors may be called by, or at the request of the president or any two directors and shall be held at a place, date, and time as determined. In addition, the President and/or the Vice President have authority to call for an e-mail vote on issues, as needed, outside of scheduled meetings. E-mail votes will be considered passed if approved by a majority of the Board. All e-mail votes should be properly documented and appended to the minutes of the next board meeting to create a clear record of the motion and its approval. All e-mails related to the motion, including the proposal, discussion, and vote, should be preserved. This practice ensures a clear, auditable record that can be stored with the corporate minutes. To ensure an e-mail motion is legally binding, the electronic communication must be “authenticated.” This means using an “electronic signature” attached to the record to demonstrate a person’s intent to sign. This can be as simple as typing one’s name.”
Motion was unanimously approved.
5. Secretary Report (Hubbard)
a. Minutes from July 8th 2025 were presented by Hubbard
b. A motion to approve was made by Wilaby and seconded by Dallmann
c. Motion was unanimously approved
6. Treasurer’s Report (Larson and Dallmann)
a. Bank Balances
i. Checking $2359
ii. Savings $26226
b. Dues will increase for year 2026. New rates will be;
i. Dock and/or adjacent property on channel $320
ii. No dock or channel property $204
c. Reviewed 2025 budgets and P&L
d. Dallmann presented budget worksheet created by Dave Hodge with finance projections through 2038
e. Website and Domain have been renewed
f. Dallmann requested that Larson review and update membership list
7. Dock Committee Report (Wilaby and Dallmann)
a. Dallmann reports that all dock markers are installed
b. The Dock map was reviewed
c. Dock Transfer list; Scott Brace has requested a roadside marina dock
d. Dock 23/24 will be moved after boats are out
e. Dallmann proposed subscribing to Snagit ($48 per year). After discussion this was tabled.
8. Maintenance Committee Report
a. A shout out to all involved in mowing, weed whacking, and general beautification of our property.
b. Burn pile permit has been issued. Will be done when all boats are out and there is snow on the ground.
9. Old Business
a. Removal of truck frame and woodpile has been completed
b. Dallmann will follow up with member proposing a pavilion for the marina
c. Sheriff’s department will provide “No Wake” signs at the marina entrance
d. Larson will have samples of other signage for the board to consider in February
e. Weed Control; Board considers this to be biggest priority
i. Dallmann has contacted Shane McBride at the DNR but has gotten no response yet.
ii. Will work with DNR to get permit approval
iii. Looking into options to manually remove weeds
1. Getting quotes from companies
2. Looking into having the association buy needed equipment and doing removal ourselves
iv. Dallmann has met with Isle Mayor Ernie Frye who has agreed to get involved and discuss this issue with Tribal leaders
10. New Business
a. Board has received resignation from Angie Dahl (see attachment 1)
b. Angie will continue to be in charge of Ramp Passes
c. A motion was made by Wilaby and seconded by Stanke to appoint Dave Hodge as association Treasurer for year 2025. Motion passed unanimously
d. A motion was made by Hubbard and seconded by Dallmann to appoint Wes Myckleby to serve out Angie Dahl’s term (through 2026). Motion passed unanimously
e. A motion was made by Hubbard and seconded by Wilaby to grant Dave Hodge (Treasure) access to all Malone Island Association bank accounts located at the First National Bank of Milaca – Isle Office. Motion passed unanimously
f. A motion was made by Dallmann and seconded by Larson to add Dave Hodge to the Stripe Payment site. Motion passed unanimously
g. Secretary Hubbard requested that any forms that are being used by members be sent to Hubbard for preservation.
11. Adjournment: Motion to adjourn made by Larson seconded by Wilaby.
Motion passed unanimously. Meeting adjourned at 8:07PM CDT